Calendar is the place for you to centralize everything you need to know about the events at your church. From event locations and scheduled volunteers, to the number of attendees and allocated resources, Calendar is your one-stop-shop to keep all of your details organized.

With this latest update, event planners can access important information from other Planning Center products right inside any Calendar event! 

Having a comprehensive view of your event in one place helps you to see the big picture of what’s happening, making it even easier to plan—and pull off—memorable experiences for your church.

What event details can I see in Calendar?

This improved connections view brings together essential event details from multiple places in your Planning Center account, with each product providing unique insights into your event.

Here’s how!

  • Registrations
    • View detailed attendee counts broken down by selection types (like roles or demographics), along with signup status and if the registration is public.
  • Services
    • Get a quick overview of scheduled teams for corresponding plans within selected service types.
  • Check-Ins
    • Monitor your check-in window, track open locations, view session frequency, and see if pre-check is enabled.
  • Groups
    • Access group visibility settings, view group leader names (when public), and see the total number of group members.
  • Tasks
    • Keep track of progress on your task lists and stay connected with your collaborators.

So what does these improved event connections mean for your day-to-day ministry work? Glad you asked. 😉

If you’re a worship leader planning the weekly service, you can see in Calendar how many band members have confirmed to play and how many are still pending, as well as the tasks you still need to finish to be completely ready.

As a children’s director, you can see how many check-in stations you have available right next to how many volunteers you’ll have in your classes on Sunday morning.

If you’re an events coordinator, you can see how many people signed up for the marriage conference, how many volunteers have confirmed they can help, and the amount of check-in stations you’ll have on the day of the conference—all from a central location in your Calendar account!

How to get started with connections in Calendar

Setting up connections in your Calendar account is really easy. Just pick an event and navigate over to the Connections tab. 

Find the Planning Center product widget you want to connect to that event, and click the “connect” button.

Then choose your desired event, service type, or group you want to connect from that product, confirm your selection, and enjoy the stream of data flowing right into Calendar. 

And don’t worry about having to refresh things or update the data—that happens automatically for you.

By bringing all of your event information together in a central place, it’s easier than ever for you and your team to gauge the readiness of your events and identify any areas that need attention.

This simplified approach to event planning means you can spend less time navigating between different parts of Planning Center and more time honing in on your event details!

❤️ Team Calendar