Picture this: Your children's ministry needs access to some video files for their classroom lesson, but they don't need to see or edit worship songs. Or maybe you want to give your sound tech access to the songs database without being able to edit entire plans.

Oftentimes, you need a lot of flexibility around who can access what within ministry tasks. So we’ve reimagined how permissions work in Services.

Now you can customize access to songs, media, and files independently from schedule and plan permissions—safeguarding worship-only content while empowering other ministries. 

With these updated and improved permissions, you can now give team members across different ministries access to exactly what they need—nothing more, and nothing less.

Watch the video or keep reading to learn more!

Give access to plans, media, and more while limiting the song library access

These new permission options empower worship leaders to share access with other ministries without overwhelming them with unnecessary features (namely the song library). 

Here’s the level of what you can control with a lot more precision and flexibility in your Services account:

  • Songs: Specify who can view, add, or edit songs in your library.
  • People and Plans: Define who can view, edit, or manage plans and access the People Index pages.
  • Media: Control who can view, upload, edit, or manage media files.
  • Files: Tailor access to specific file types across songs, media, and plans.

And to make managing your permissions that much easier, we’ve also created a new modal that lets you set full permissions up front for any new person you’re adding to Services. This means you won’t have to wait until after their profile is created to fine-tune their access—you can get it all done from the get-go.

You can immediately assign People and Plans permissions down to specific Folders or Service Types, along with their Songs and Media permissions.

The permissions modal in Planning Center Services with options for People and Plans, Songs, Meda, and Files.

Now your children's ministry, first impressions team, or AV team can now have a simpler, more straightforward experience in Services with access to only what they need.

Since there isn’t a one-size-fits-all approach to ministry, these updated permissions will make Services feel even more flexible and tailor-made for every volunteer in your ministry, regardless of their role.

💚 Team Services